Key Accountabilities/Responsibilities
Report to and take guidance from the Executive Director. Also report to and take guidance PHABC board members as requested;
Supervise and provide guidance to office staff including Administrative Officer, Financial Officer, Project and Events Coordinator, and any other operational position, including short term contractors, internships and volunteers;
Work with the Communications Director to develop and approve PHABC communications planning and ensure consistent brand identities across all program and project templates;
Oversee all operational aspects of the organization including but not limited to: human resources management, financial management, management of policy, procedures, planning and strategic goals, networking with other organizations and government officials, oversee committee operations, explore opportunities to expand program reach;
Review and support grant writing, policy development and developing, managing and providing direction on briefing materials, reports and correspondence; and managing administrative processes;
Maintain the electronic records of the association including policies, project documents, policies, and financials;
Assist Financial Officer and Executive Director to conduct activities related to financial month- and year-end reviews;
Develop association templates, policy, procedure and reporting processes, contract creation;
Participate in recruitment, hiring, training, development and performance review of main office staff with ED;
Develop and maintain a good working relationship with senior-level colleagues, technical staff and stakeholders;
Manage human resources for the organization including highly confidential and sensitive issues;
Other duties and responsibilities as requested to support the mandate and mission of the association.

Qualifications & Required Skills
Post-secondary certificate in Administration, Business or a related field & minimum 5 years’ professional experience;
Experience and familiarity with non-profits, charities & reporting to a board of directors;
Highly proficient in MS Office: including Word, Excel, Project, Outlook, PowerPoint;
Experience using Adobe Acrobat, website management programs (WordPress, CiviCRM), managing virtual file servers;
Strong project management, organizational and administrative skills;
A detail-oriented, flexible and solutions-based work ethic;
Ability to work independently, take initiative and assume responsibility with minimal supervision;
Demonstrated ability to manage multiple projects, set priorities and meet deadlines;
Demonstrated ability to work with a diverse people and groups, strong interpersonal & relationship building skills;
Possess a fundamental respect for all whom they meet & encounter through their work;
Valid BC Driver’s license and a personal vehicle.
This is a 1.0 FTE position from June 2023-October 2024 providing maternity coverage, valued forty (40) hours per week at a rate of $33.61 per hour and including three (3) week’s paid vacation. The selected candidate will be offered employment including extended health & dental benefits, personal internet use allowance, and sick/personal/birthday leave following a successful probationary period of ninety (90) days. This position may turn into a permanent position after October 2024 depending on potential operational structure changes.

To Apply
Please submit a resume, 3 references, and a cover letter detailing why you would be the ideal candidate for the position to Christina Lavoie at ops.manager@phabc.org by Friday June 2nd, 2023. Please include PHABC Senior Administrative Officer Job Posting in your email subject line.