Key Responsibilities:
Administration and Office Management
Collect and distribute mail and manage postage as needed (pending location)
Support membership mail-outs (max. 1-2 times per year)
Provide general office support and coordination as required
Provide operational support to the Executive Director
Support maintenance and improvements of Google Drive filing system
Financial Administration and Bookkeeping
Prepare invoice information and send out invoices and reminders
Manage payments and assist with registration for events
Support staff with development of grant claims and reporting
Assist the Executive Director in maintaining all financial records
Assist Executive Director in preparing materials for the Auditor
Liaise with Bank and Credit Card companies when necessary to create/manage/maintain accounts and approvers
Liaise with board and staff to ensure timely approval of payments
Manage bank and virtual deposits (in-person deposits pending location)
Manage bank administration – changes in board signatories etc.

Grant Reporting and Applications
Support staff with development of grant claims and reporting
Support staff with grant application submissions administration as needed
Technical and Communications
Assist in the management of IT systems and telecommunications (e.g., office phone and internet system through Ringcentral, new emails through Google Workplace, Hubspot contact updates etc.)
Work with design and print consultants for organizational needs (website, business cards, letterhead, etc.)
Human Resources
Assist in the set-up and maintenance of new Health Savings Plans
Assist with insurance administration – liability, WSIB, and Directors and Officers
Administer payroll, vacation pay and source deductions
Manage new staff paperwork
Ensure that personnel files are properly maintained and kept confidential

Organizational Administration
Ensure timely submission of HST remittances
Ensure timely submission of source deductions
Assist in the management of business account and proper signatories
Update Industry Canada with relevant documents to maintain non-profit status
Other duties as Required
Support the organization to streamline and improve financial reporting, internal policies and controls, streamline operations and reduce expenses where possible.

To apply
please submit your resume and expression of interest in one pdf document to hiring@organiccouncil.ca by October 14th, 2022. Interviews will be held remotely via zoom on October 20th, 2022