About the Position
Reporting to the President and CEO, the Operations Administrator is a critical support role at Climate Smart. We are looking for a team player, excellent communicator and self-directed person who shares our commitment to integrity, exceptional service, practicality, innovation, “nimblosity” and profitable sustainability. This person would also have knowledge of and experience in some combination of the following: small and mid-sized business sector, financial management, and office management. This position is 4 days/week.

Main Responsibilities
Accounting
daily bookkeeping, including A/R, A/P, banking, employee benefits and payroll, assisting with year-end financials for review, preparing and filing annually required reports such as T4 and WCB;
support and track progress on Climate Smart’s annual budget;
generating quarterly and annual impact and financial reports for the president and board of directors.
Human Resources
ensure that employees are ‘on-boarded’ and ‘off-boarded’ effectively and in accordance with Climate Smart’s policies and procedures
assisting with recruiting when necessary

Office Management/Team Support
ensure office is tidy, organized, and as calm and pleasant a place to work as possible;
IT support and purchasing, including ensuring employees have equipment they need to do their work effectively;
lead on organizational file sharing and storage (Google Drive)
support with internal communications
leading in Salesforce maintenance and reporting, troubleshooting
assist the team with meetings, ad hoc projects, and ethical procurement and purchasing
assisting with proposals, including budgets.
Training Program Registrar
registration of and communication with participants in Climate Smart’s training program;
provide logistical support including: venue booking and catering, materials preparation and storage/filing, program set-up and wrap-up;
updates to training resources on web site;
troubleshooting technical registration issues, communicating with web developer as needed.
Marketing and Communications Support
contact management, assistance with preparation of proposals, support for marketing and communications efforts, including web site updates.

Experience, Skills and Characteristics
Bookkeeping experience or accounting training required.
Demonstrated problem solving and administrative skills, organized with great attention to detail.
Ability to prioritize multiple tasks and work accurately under deadlines in a fast-paced office environment. Flexible approach.
Excellent interpersonal, time management and negotiation skills. This is a position for someone who thrives in the chaotic centre of things.
Strong computer skills in MS Office, Google Apps, Simply Accounting, SalesForce, PhotoShop and InDesign. Experience with updating website an asset. Facility with learning new software required.
Concern about climate change and knowledge of greenhouse gas management is an asset.
Fluency in French is a strong asset

How to Apply
Please submit your cover letter and resume by midnight on July 26, 2020 to recruiting@climatesmartbusiness.com with the subject line of “Operations Administrator.” In your cover letter, please answer the following questions:
Why is this position of interest to you, and how does it fit with your career goals?
Please outline your prior related experience in office administration roles.