Position Summary
The position is administrative in nature and will support several core functions of the organization. The main areas of responsibility are
Financial administration (this is a main focus area)
Office and Facilities Management
HR administrative support
Supporting the ED and the Board of Directors
Keeping our financial management and control systems accurate, robust and timely is the top goal. Bookkeeping is done by an external service that you will manage. The position is responsible for all financial reporting, including quarterly statements to the Board and program reports as needed by program managers. The role also manages our HST calculations and remittances, and the capitalization of our growing assets. Annually, you are the main liaison with our external financial auditor, providing accounting evidence and explanations, as well as implementing recommendations.
The role also keeps our office and our site running smoothly by ensuring proper procedures and supplies are in place, and by managing external service providers such as cleaning, alarm, and security services.

You will interact regularly with every member of our small team. You will work closely with, and report to, the Executive Director. Your good humour, team focus, and passion for our environmental mission will see you through the highs and lows of our non-profit world. You will also deal with outside service contractors, Board Directors and other volunteers, making your professionalism and friendly attitude key to your success.
This is a full time, permanent position with a salary range of $20.50- $22.00/hour with two weeks of paid vacation per year. Our work week is 37.5 hours. You also receive additional paid leave between Christmas and New Year as we close the office. We are a flexible workplace. If this position is right up your alley and you need an adjustment to daily working hours, or really only want 4 days/week, we should still talk.

Competencies
The ideal candidate will:
Make this role a game-changer for the Executive Director by being a critical thinker, an excellent judge of issues and a problem solver
Have excellent financial and analytical skills which allow you to design and manage our internal processes for financial tracking, analysis and reporting
Love keeping processes and documentation highly organized and functioning easily
Be happy to undertake, and not stressed out by, any new tasks and challenges that inevitably arise
Have demonstrated diligence and attention to detail
Exceptional organizational, time management and project management skills
Enjoy office potlucks (well, we will have these again eventually)

Qualifications
Required:
Proven financial administration abilities
Two years practical experience executing multiple office support processes
Experience with accounting software (QuickBooks, Sage, etc.)
Advanced proficiency with Excel

Preferred:
A degree or diploma in administrative studies, finance, office management, or related field
Experience within a non-profit organization, especially non-profit accounting
Management of facilities and contractors
Experience as a volunteer

Application Process
If you are the awesome energetic new team member we are looking for, please send a cover letter and resume in PDF or Word format, together in one file, to Dean Sheppard at resumes@reforestlondon.ca by noon Friday September 11, 2020. Please include “Office Manager” in the subject line.
Your cover letter should illustrate why you are a great fit for this role. Tell us what we can’t see on your resume that makes you the next great member of our team. Your resume should be clear on the skills you have and the activities you have experience with. All email submissions will be acknowledged as received, but only those considered for an interview will be contacted thereafter.