The Opportunity

The Heart and Stroke Foundation is seeking a full-time Office Coordinator.  Reporting to the Manager, of Fundraising Administration, the Office Coordinator is responsible for providing general office and mail room coordination including administrative and database management, shipping and inventory.  Some of the duties include:

Office Administration

Office management: troubleshooting including service calls; arranging moves related to staff changes; maintaining equipment inventory for insurance purposes; maintaining security access; purchasing office equipment
Office security access: updating security system for staff changes and access to safes; provides update to offsite security service; distributes and maintains log of office keys.
Mailroom management: all mail activities including courier, conferencing & postage charges.
Coordinating accounts payable invoices to be sent to Winnipeg.
Maintaining office petty cash.
A member of the JOHSC committee
Responding to information requests from donors and volunteers.
Assisting with volunteer training and coordination

General Inventory and Print Resources:

Packaging display, print material and incentive orders for shipment
Maintaining general upkeep of stockroom, ensuring organized and efficient stocking of materials in the storage areas and on the shelving units,
Conducting inventory counts and providing input and assistance with annual forecasting of incentive and print materials
Entering quantities and prices of incentives and/or materials received (and returned) in the Database (Heartware Inventory) to allow the processing of orders and the monitoring of inventory quantities
Verifying receipt of inventory and quality of inventory received.

If you are ready to embrace our values of “Making A Difference” and “Being Extraordinary Together “, this is an exciting opportunity.

The Heart and Stroke Foundation

The Foundation leads in eliminating heart disease and stroke and reducing their impact through the advancement of research and its application, the promotion of healthy living and advocacy. The Foundation has invested more than $1.3 billion over its almost 60 year history advancing prevention and treatment to give Canadians healthy lives free of heart disease and stroke.

Over 13 million generous Canadians across the country have chosen to help us make great strides in our fight against heart disease and stroke by supporting us financially, and we are proud to have the benefit of the time and talent of over 150,000 passionate volunteers from across Canada.

The Candidate
An eye for detail and pride in a well organized office and stock room are essential.  The successful candidate also has strong people skills, values our donors and supporters and is a team player supporting our fundraising activities by ensuring we have the supplies and inventory we need to be successful.

Qualifications

Community College diploma (preference in office administration)
Role related experience: 1-2 years
Computer skills including MS Office and data base experience
Strong numerical skills and knowledge of inventory control
Excellent organizational skills and ability to prioritize workload
Excellent interpersonal and communication skills and ability to deal effectively with a variety of individuals
Demonstrates sound judgment with attention to detail
Demonstrates flexibility and adaptability
Physical strength required for some lifting and shipping tasks

Applying

If you are interested in applying for this position, please submit your cover letter, résumé and salary expectations to hr-rh@hsf.ca before 4:30am AST Thursday, February 26, 2015.  Please quote competition number OC0219-CB when applying.