Are you looking for a career with a purpose which can impact the environment along with impacting people’s lives? If so, then consider joining with us at our social enterprise business, CleanStart. We are looking for an experienced office administrator who can manage the day to day running of a busy office. Ideally you would be a socially conscious person who is a team player, entrepreneurially-minded, can work independently and manage others.

Company description:

CleanStart is a social enterprise that has been operating since March 2010. We provide junk removal and cleaning services, specializing in hoarding cleanups and extreme cleaning of contaminated areas. In addition to being a company which reduces waste we also provide training and employment opportunities for persons with barriers to employment. We are owned by a non-profit organization and are committed to using our business model as a tool to create and inspire social change. For more information visit our website at http://www.cleanstartbc.ca

Office Administrator – Overview

The office administratorwill provide management of all day-to-day running of the office, including: answering the phone, processing purchase orders, scheduling jobs for field crews, invoicing, AR/AP, banking, and other general admin duties. This is a hands-on position and may require site visits, attending business meetings, presentations and the rare shift in the field if required.

Office Administrator – Responsibilities:

Day-to-day operations

Dealing with incoming inquires, booking jobs (customer service)
Managing work crew and schedules
Regular contact with Field Supervisors, guiding crew from office and helping with troubleshooting where needed
Assisting with costing estimates
Ensuring work crews are operating according to company policies
Produce weekly/monthly financial reports, and work closely with the Operations Manager to monitor sales targets and track budgets
Daily reports done in conjunction with Field Supervisors and work crews

Administration management:

Timesheets and payroll
Weekly/monthly reporting: sales, expenditures, cash flow
Year-end development with Book keeper and CA
The first point of contact for customers
AR/AP Management: regular invoicing, banking, GL postings
Maintaining accounting systems in conjunction with Operations Manager, bookkeeper and CA
Responsible for all CRA and WorkSafeBC-related correspondence
Maintaining files and ensuring the office is operating efficiently
Following up with customers to ensure service satisfaction
Helping Operations Manager to create reports to track actual progress vs. forecasts

Experience & Education:

Degree or qualifications in Business or Administration preferred
Experience with QuickBooks
Proficiency in Microsoft Office (including Excel and Word)
Previous administration experience is required specifically in the areas of: accounting and admins systems, staff oversight, and customer service
Experience in budget management and payroll
Strong people skills are essential
Experience with individuals with barriers to employment an asset
Understanding of and an interest in non-profit social enterprise an asset
Valid BC drivers licence an asset

Compensation: Dependent upon experience.

Please send your resume and cover letter to:
info@cleanstartbc.ca