We are growing and are currently recruiting for an Office Administrator.

BoltonSmith Inc. is an organization dedicated to developing and implementing technical solutions. In every aspect of our company we continually work with technology to model and implement powerful, dependable, and cost-effective solutions.

Our team operates alongside our client businesses and enables it to harness technology securely and safely to minimize downtime and technical issues. BoltonSmith strives to maximize efficiency and ability while remaining flexible enough to embrace new technology as it becomes available.

We pride ourselves on the quality, reliability, and security of our products and services. Such dedication is apparent in every aspect of our company and we look forward to working with our clients to seamlessly integrate technology into their organizations.

The Office Administrator will be responsible for maintaining and overseeing the efficient operation of BoltonSmith’s central office as well as assisting the President’s office with day to day work.

Will be responsible for the following:

Interact with clients and partners to provide prompt and professional assistance where needed.
Promptly receive and screen incoming communications, both through the telephone and through email, providing a friendly and professional greeting, taking messages as appropriate, gathering necessary information to facilitate timely and accurate responses, responding when and as appropriate.
Answer all general company inquiries.
Support sales by creating quote templates; liaise with customers and sales staff.
Coordinate appointments and conference calls; provide necessary meeting notes and background information in preparation for each appointment.
Supervise and coordinate corporate and executive office calendars.
Provide secretarial or executive services for committees.
Record, transcribe and distribute minutes of meetings.
Supervise the staff and office to maintain a safe, organized, and effective work environment.
Control and maintain phone system requests, inventory, internal documentation system, and human resources for BoltonSmith.
Stock the office with necessary supplies.
Review operating practices and suggests/implements improvements.
Perform clerical duties such as photocopying, scanning, faxing and filing documents.
Compose and/or edit a variety of documents including highly confidential correspondence, memoranda, contracts and proposals.
Arrange travel, accommodation, car reservations and prepare itineraries for corporate and personal travel.
Complete various research projects.
Arrange and develop customer or corporate contracts.
Perform other duties as required.

Qualifications:

Degree or Diploma from a recognized College or University, preferably in Administration, Human Resources, or Office Management.
1 – 2 years of related experience.

or;

An equivalent combination of education and experience.

Competencies:

Strong proficiency with all aspects of Microsoft Office.
Strong attention to detail and the ability to consolidate and report information accurately.
Strong written and verbal communication skills.
Excellent organizational and planning skills and ability to manage competing priorities under tight deadlines.
Demonstrated experience producing high-quality and error and omission-free deliverables within tight deadlines.
Demonstrates strong personal initiative and independent judgment; demonstrates a desire for continuous improvement.
Ability to work independently, to self-motivate, and to take initiative.
Ability to safeguard highly confidential information and to perform with a high level of discretion, tact, professionalism, and integrity.

TO APPLY:

If you have the skills and experience required for this position, please forward your resume to:

E-mail: resumes@boltonsmith.com