ORGANIZATION OVERVIEW
Sierra Club BC is a non-profit environmental organization whose mission is to protect and conserve British Columbia’s wilderness, species and ecosystems, within the urgent context of global warming impacts. We advocate the responsible use of B.C.’s natural resources while promoting a modern, equitable economy that sustains our planet in every way. Visit our website at http://www.sierraclub.bc.ca.
Position Summary
The Sierra Club BC is seeking a full-time (37.5 hours/week) Grants Coordinator. The incumbent will have strong research, communication, and project management experience, as well as a solid understanding of granting and proposal development in the non-profit sector. The position will report to the Executive Director and will receive strategic guidance from the Executive Director and Campaigns Director.
Responsibilities include editing, compiling, submitting, and tracking letters of inquiry, grant proposals, interim and final reports, financial documents, and supportive correspondence to public, private and community charitable foundations, government agencies and other granting bodies; and researching, identifying and developing new prospects and new funding sources in collaboration with management. Additional duties include maintaining organized database systems and working closely with the Finance Department to track the status of funding requests and help maintain up-to-date program budgets.
Primary Responsibilities:
Manage the compiling, submitting, and tracking of all grant proposals and funder reports
Editing, stylizing, and formatting final grant proposal submissions and follow-up documents, including packaging, delivery, and tracking
Assessing grant application questions; determining which components of the proposal need to be addressed by campaign leads or a finance officers, and where appropriate taking a lead in writing general narratives
Regular data entry in computer system and database to ensure all supporting foundation and donor advised fund data is processed in a timely manner and information is up to date
Interpreting complex reporting requirements and adhering to strict deadlines; working with finance department to ensure that funders receive accurate financial reports, and working with campaign leads to ensure that grant deliverables are communicated to funders through engaging narrative reports
Corresponding with funders regarding deadlines, application/report procedures and grant acceptance
Grant prospecting, including researching and evaluating criteria for potential new sources of funding including foundations and government (federal, provincial, municipal)
Documenting granting follow-up and fulfilling further information requests from prospect and/or current funders, including reports, media packages or other materials
Coordinating ongoing stewardship activities for foundation funders, arranging face-to-face meetings and phone calls, attending events
Cultivating working relationships with peers at funding organizations throughout North America
Providing monthly grant tracking reports for directors and campaigners; creating quarterly reports for the Board of Directors
Working closely with all departments, clearly communicating deadlines and requirements; anticipating extra requirements for specific grant proposals and preparing accordingly
Corresponding with funders regarding deadlines, application/report procedures and grant acceptance
Meeting monthly with Executive Director to report on grants; attending weekly staff meetings
Working with and receiving guidance from Executive Director and Campaigns Director to implement and monitor the granting activities as outlined in the Sierra Club BC’s Strategic Plan
QUALIFICATIONS AND EXPERIENCE
University degree in related field (social sciences, communication, business, etc)
A passion for and understanding of environmental conservation in BC
Minimum 3 years related experience in project management or proposal development
Experience with grant or contract management and administration
Strong research and analytical skills; ability to interpret and assess large amounts of information
Well-developed writing, editing, and presentation skills
Must be exceptionally well organized, able to prioritize tasks and meet deadlines, work independently, take initiative and responsibility for simultaneously moving multiple projects forward to ensure no opportunities or deadlines are missed
Excellent English language written and verbal communications skills, and excellent people skills
Able to handle work with minimal supervision and as part of a team
Strong proficiency in Microsoft Office (specifically Word, Excel, Outlook)
Experience with SalesForce CRM, Causeview or similar database programs would be an asset
COMPENSATION
Current salary range of $21.22-23.47 per hour
Scheduled annual salary increases plus an annual cost-of-living assessment and wage increase
Generous extended health benefits
Three weeks of paid vacation in first year with annual increases
Opportunities for professional development and training
HOW TO APPLY
Submit cover letter and resume with three references with your name and the words “Application for Grants Coordinator” in the subject line to:
grants@sierraclub.bc.ca
Documents may be sent in either Microsoft Word or PDF format (PDF preferred)
Deadline for applications is 4:00 pm Pacific Time, August 24, 2015
Interviews will take place in early September
Targeted start date of mid-late September 2015
This position is based in Victoria, BC
We thank everyone for your interest, but only those selected for interviews will be contacted.