The Toronto Centre for Active Transportation (TCAT) is seeking a highly motivated Event Coordinator for its 2015 Complete Streets Forum taking place on October 1, 2015 at Hart House at the University of Toronto.

This is a 3 days/week contract position from July 13 to Oct 9, 2015 @ $18/hr, at the TCAT office located at 75 Elizabeth Street, Toronto. The coordinator will work closely with the TCAT Director to organize and support this high-profile important event by developing an event plan, organizing logistics, and assisting with various aspects of the event.

Skills

Experience in strategic communications and event planning
Excellent graphic design and presentations skills
Ability to lead and train volunteers
Strong organizational skills
Ability to establish priorities
Strong interpersonal skills and the ability to work effectively with a wide range of people in a team setting
Tactful and diplomatic
Strong verbal, written and email communication skills
Approachable and friendly

Duties and Responsibilities

The position may entail, but not be limited to, the following:

Provide support to the TCAT Director by assisting in the development of conference themes, session topics and potential speakers
Develop a strategic event plan for the Complete Streets Forum, including targets and outcomes and plan for including multiple stakeholders and target audiences
Plan and implement all day-to-day details of the event work plan, including any ancillary events (e.g. mobile workshops, receptions, etc.)
Provide support to the TCAT Director to secure and track sponsorships, and to provide information to potential funders (reports, communications) as needed
Assist with production of donor communications and reporting
Develop session topics and research and invite speakers
Create marketing and media plan
Develop high quality written and graphical material promotional materials including for fundraising purposes
Create media advisories and releases
Promote conference through social media
Monitor budgets, negotiating rates with suppliers and controlling expenses to stay within budget
Maintain a database of speakers, sponsors and registrants
Recruit, train and motivate volunteers
Research and implement best on-line registration interface
Manage all aspects of registration process including tracking, responding to inquiries, etc.
Develop program schedule
Prepare and arrange printing and assembling of all materials for registration packages (programs, name badges, etc.) and venue signage
Assist with wrap-up, summary report, thank yous, upload presentations on-line, etc.

Application Process

Please submit a cover letter and resume to:
info@tcat.ca
before Monday June 29, 2015 at 9:00 a.m. with the following subject line: Event Coordinator.

Clean Air Partnership values diversity and is an equal opportunity employer. We thank all applicants for their interest but only those selected for an interview will be contacted.