Bike to Work Week Manager
30 – 35 Hours per week

HUB Cycling’s aim is to get more people cycling, more often. The charitable non-profit uses education, action and events to achieve this mission.

Through the organization of Bike to Work Week events and publicity, the Bike to Work Week Manager plays a critical role in getting more people cycling more often in Metro Vancouver and spreading the word about the benefits of bike commuting to the larger community.

HUB Bike to Work Week is the largest of HUB’s events. Each spring and fall, Bike to Work Week encourages everyone to bike the daily commute. Over 1,000 workplaces and 15,000 people register in Metro Vancouver each year, logging their commutes, winning prizes, and making their community a better place to live, work and play. Thousands more will attend the public events including launch and wrap-up parties, media engagement activities and over 100 motivational Celebration Stations where bike commuters can stop during their morning or afternoon commutes for free giveaways, refreshments, snacks, bike tuning and daily draws.

Under the direction of the Director of Corporate Engagement and Events, the Bike to Work Week Manager will be responsible for overseeing event planning and logistics for HUB’s Spring and Fall Bike to Work Weeks as well as related events like the Bike to Work Week Fashion Show and Bike Friendly Business Awards. The Bike to Work Week Manager will solicit cash sponsorships and in-kind donations while building and stewarding relationships with various stakeholders.

You are:

A strategic and driven event manager who loves making the ask
Highly organized and a master of details, deadlines and deliverables
An engaging leader who is able to recruit, inspire and effectively manage teams of both seasonal staff and volunteers
Friendly, professional, creative and able to multi-task
Familiar with Metro Vancouver’s geography, municipalities and business sectors
Passionate about the role that bicycles can play in building happier, healthier and more connected communities

You excel at:

Developing and stewarding strong relationships with sponsors, business and community partners
Planning and executing all details of large-scale events that are fun, exciting, relevant and on-budget
Overseeing website management and social media
Motivating staff, stakeholders and volunteers
Managing data, maintaining basic statistics and producing engaging reports
Understanding and completing event-related processes, such as securing permits

Responsibilities:

Initiate, maintain and steward corporate and community sponsorships and partnerships
Complete scheduling, gather supplies, oversee permitting and other logistics for events
Solicit donations of in-kind prizing, food, drinks, and mechanic services for events
Ensure consistent event safety and risk mitigation measures are undertaken
Recruit, train and supervise seasonal coordinators and volunteers
Oversee the design of engaging marketing materials
Generate and manage content for the program website
Liaise with Director of Corporate Engagement and Events on program budget management
Provide event reporting to external partners
Engage in media interviews
Increase program offerings, sponsorships and event participation rates
Raise awareness of cycling as a viable commuter mode of transportation
Liaise with other HUB Cycling staff as appropriate
Assist with other program logistics and reporting, as needed
Report monthly to the Director of Corporate Engagement and Events

Qualifications:

Proven experience in securing funding, sponsorships, in-kind donations and/or grants required
Event planning and managerial experience required
Must work well with deadlines, details and deliverables
Creative self-starter, able to take initiative and deliver on time
Able to lead and motivate a team
Proven verbal and written communication skills, with ability to write clearly and persuasively
Flexibility, interpersonal skills, and enthusiasm are key to success in this position
Familiarity with website content management and social media required
Valid driver’s license required
Familiarity with HUB and its programs preferred
Love of cycling for transportation preferred

Salary and Perks:

$36,000 – $42,000 (depending on the number of hours) with health and dental benefits and three weeks vacation (one week pre-scheduled in December). HUB Cycling offers a flexible work environment.

Application Details:

To apply, please send a cover letter & CV in a single PDF document to:
jobs@bikehub.ca
with ‘Bike to Work Week Manager’ in the subject line. Please name the document firstname_lastname_BTWWM.pdf and include the following information in your application:

List of events managed
Sponsorship experience specifics (ie: in-kind and/or cash amounts you have raised)
A persuasive professional writing sample. This could include a report, sponsorship proposal, blog post, media release, detailed follow-up email, etc.
Your availability for a short phone interview on Thurs Dec 10 from 9am-6pm

Applications are due Sunday Dec 6th at 9:00pm. Due to the high number of applicants, only those selected for next steps will be contacted.