About the Role
Sea Smart is looking for a self-starter with a can-do attitude and has a strong commitment to our mission of inspiring and educating kids to love and protect the ocean. From office administration to answering the phone to supporting HR processes and providing support wherever needed, no task will be too big or small for you to handle. Our ideal candidate is a problem-solver who is able to anticipate the needs of the organization and take action to support the team. The Administrative Coordinator will be responsible for supporting the leadership team with all aspects of the organization’s operations, including program coordination, customer support, and team management. While the main role is to provide administrative and HR support, we are looking for a team player who loves to dive in and help with anything that we need to run Sea Smart smoothly.
This is a unique opportunity to make a real difference in the world and be a part of an organization making waves of change.
You will thrive in this role if you:
Are a creative problem-solver who is happy to dive in and help out your team wherever needed
Love leaving a trail of organization and orderly habits in your wake
Take initiative to improve systems and processes
Enjoy a fast paced work environment where projects and priorities may shift to meet our community’s needs
Have integrity in all that you do and how you engage with your coworkers
Key Responsibilities
Coordinate meetings, schedules and events
Handle incoming calls and emails in a professional and timely manner
Support with staff recruitment, onboarding and other HR duties
Prepare and edit documents, reports, and presentations
Keep filing system on Google Drive organized
Assist with budget preparation and expense tracking
Perform general office tasks, such as filing, copying, and data entry
Provide coverage and support as needed
Wear many hats and be ready to take on any task that comes your way
Other duties as needed
Qualifications
2+ years of administrative experience, preferably with nonprofits
Highly organized, proactive, strategic and the ability to prioritize and adapt to changing priorities
Proven ability to develop plans, set priorities, complete work with minimal supervision, and meet deadlines
Passion, integrity, positive attitude, mission-driven, and self-directed
Strong written and verbal communication skills
Positive attitude and willingness to assist others
Strong attention to detail and problem-solving abilities
Demonstrated ability to handle confidential and sensitive information
Experience with project management software and proficiency in the use of Google Workspace software
Benefits
15 days paid vacation and five sick days
Health and Wellness monthly stipend
Mix of remote and in-person work with flexible hours (pending approval from the Executive Director after probation)
Work in a dynamic, creative, inclusive environment where your ideas, work, and contributions make a difference
Pro-deal discounts with Sea Smart’s corporate partners
Term of Appointment
This is a full-time role at 37.5 hours/week based at Sea Smart’s locations of work with a possibility of hybrid work after probation pending approval from the Executive Director. There will be some occasions where you will need to work during evenings and weekends. The work hours in such weeks will be adjusted so you do not exceed 75 hours per biweekly pay period.
How to Apply
Please send your cover letter and resume as one pdf to jobs@seasmartschool.com with the file name and subject line: FirstName_LastName – Administrative Coordinator Application.