Duties & Responsibilities:
Administrative
Preparation and organization of correspondence, reports, mail, spreadsheets, files.
Schedule meetings, conference calls and other events, calendar maintenance.
Respond to general inquiries and requests for information by the public through verbal and/or written communication.
Perform intermediate budget tracking, data entry, archival and filing duties.
Assists the Sault North Planner with preparation and distribution of letters, faxes, minutes, memos, emails, and other planning documents on behalf of the Board.
Performs daily Accounts Payable and Accounts Receivable functions and tracking. Processing customer payments including tracking, recording, updating of financial accounts.
Corresponds with suppliers/vendors regarding status of invoices and payments.
Maintain and update Board files related to and including: Board of Directors information, advocacy, outreach, historical files, information and referral library resources, etc.
Other duties as assigned.
Communications
Works with the Planner to design, develop and execute comprehensive communications, advertising, outreach and engagement plans on behalf of the Board.
Coordinates/leads/assists with communication and outreach efforts, including updating and maintenance of the SNPB website content and launching of social media related projects.
Assists in the creation of presentations, videos, pictures, graphics and other multimedia initiatives.
Special projects and other duties as assigned/interested.
Qualifications:
Education
A certificate, diploma, or degree program in Office Administration, Public Relations and Communications, or a related discipline.
Preferably 2 years of related administrative assistance experience and/or training.
Technical Skills
Advanced proficiency in Microsoft Office (Word, Excel, Outlook) and desktop publishing skills (MS Publisher, Adobe InDesign, web-based platforms etc).
Experience with municipal filing systems, GIS database systems, and collaborative project management software an asset.
Working knowledge of accounting software (preferably the Sage Accounting software or equivalent).
Experience with office equipment, including photocopiers and fax machines.
Other Skills and Abilities
Excellent interpersonal communication and organizational skills
Ability to demonstrate professionalism and maintain confidentiality.
Strong time management and organizational skills with the ability to manage multiple priorities simultaneously and ensure that they are completed in an accurate and timely manner.
Ability to work well in a small team environment with minimal supervision.
Basic accounting and mathematic skills with strong attention to detail.
Good understanding of current online social media marketing concepts, strategies and best practices.
Able to remain flexible and adaptable in a changing work environment.
Currently eligible to work full-time in Canada.
Physical Requirements
Able to sit for long periods and use a computer in an office environment. Some light lifting of office supplies may be required (up to 25 pounds).
How to apply:
Qualified Candidates are invited to forward a cover letter and resume to the email address saultnorthpb@shaw.ca with the subject line “Administrative/Communications Application – [firstname lastname]” by Friday, May 1, 2020, with an anticipated start date of late Spring.