RESPONSIBILITIES
Supporting administrative functions including responding to public inquiries, mail collection and distribution, and preparing meeting minutes
Assisting with digitizing our records including converting paper files to digital records and creating digital records of all donor files
Assisting with donor database management including data entry and donor mailings
Providing reception coverage and assistance with guest inquiries including information regarding access points for public trails, community gardens, educational programs and facilities rental
Ensuring an effective office environment including maintaining inventory of necessary office materials, and overseeing the set-up and distribution of personnel issued items
Supporting staff with meeting coordination, set-up and event management
Attending regular staff meetings to report on progress
Other duties as assigned

SKILLS AND REQUIREMENTS
Excellent written and verbal communication skills, including experience in writing formal correspondence
Excellent interpersonal skills, including diplomacy, tact, and teamwork
Self-motivated with the ability to work both independently and as a team
Ability to perform large amounts of data entry and repetitive tasks; familiarity with spreadsheets and organizing information
Strong organizational and planning skills; ability to prioritize time, work and multiple projects efficiently
Flexibility and ability to effectively manage multiple tasks with great attention to detail
Experience with Microsoft Office and related programs such as Word, Excel, Outlook and PowerPoint
An understanding of and commitment to confidentiality

ADDITIONAL QUALIFICATIONS
Experience in office administration, business, finance or related field is an asset
Experience with contact and/or finance databases such as Donor Perfect and QuickBooks is an asset, but not required
Access to reliable transportation to and from work. A driver’s license and access to a personal vehicle to run errands and drive between facilities is an asset, but not required
Ability t do physically demanding tasks, such as setting up event and meeting spaces
In addition to following all COVID-19 safety measures to ensure the safety of our staff, volunteers, and guests, the rare Charitable Research Reserve requires all staff be fully vaccinated against COVID-19 as a condition of employment.

SALARY: $19.95/hr, 35 hours a week between 8 to 16 weeks, depending on availability of funding.
TENTATIVE START DATE: May 8, 2023 (Negotiable)

HOW TO APPLY
DEADLINE: Sunday, April 2, 2023
Applicants should send their resume, cover letter, and the names, e-mail addresses, and telephone numbers for two professional references as an attachmentto the following email address: jobs@raresites.org . If possible, please compile your documents into one pdf file. Any application materials provided within the body (text) of your email will not be considered. Cover letters for this position may be addressed to Kim Robichaud. Please include the name of the position for which you are applying in the email subject line.