Marine Atlantic is a federal Crown corporation that provides a vital ferry service link between Newfoundland and Labrador and mainland Canada.
At Marine Atlantic, we do so much more than get people from Point A to Point B. Whether it’s reunions, long-awaited trips home, or the start of a new adventure, we bring people together. We know we couldn’t bring people together every day without our own people. Our employees embody our core values; they are safety-oriented team-players who exhibit integrity and commitment, and always strive for excellence.
Marine Atlantic is currently accepting applications for a Confidential Administrative Assistant to work with our Health Safety and Environment (HSE) Department.
Reporting to the Director HSE, the Confidential Administrative Assistant is responsible for supporting the day-to-day business activities of the HSE Department.
The HSE Department is responsible for the development and promotion of health, safety and environmental protection programs throughout the organization. The HSE Department provides high-level advice, guidance and information concerning health, safety, and environmental protection.
If you have a positive, proactive, can do attitude with excellent customer service skills and you are capable of handling multiple priorities and adapting to changing demands while maintaining great attention to detail then we look forward to receiving your application.
Key Areas of Responsibility
Greets visitors, clients, and callers – determines the nature of their business; answers their inquiries; provides information; takes messages; and directs them to the appropriate person(s) or place(s)
Provide administrative support to management and staff
Administer confidential information
Manage all HSE Director correspondence and schedules
Provides confidential clerical and administrative support to Disability Management Process
Compose minutes of meetings, manage action items, and distribute in a timely fashion
Coordinate and support Safety Management Committee, Policy Safety Committee, and other meetings as required
Update Safety Management Manuals and external publications
Make travel arrangements, book meeting rooms, and make catering arrangements
Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
Process accounts payable
Prepare Work Orders and Material Requisitions/Purchase Requisitions.
Provide assistance with preparation and reconciliation of budgets
Language Proficiency
English spoken and written.
Asset: Bilingual in both Official Languages
Education
High School or GED
AND
Office Administration or Secretarial Degree/Diploma
OR
A combination of equivalent education, job-related training and experience in a related position.
Requirements
Essential Qualifications:
5 years of work experience in related position
Minimum typing speed of 50 wpm
Proficient in the use of Microsoft Office Suite Applications: Word, Excel, PowerPoint, and Outlook
Extensive work experience in an executive and confidential environment
Demonstrated professionalism and discretion
Excellent verbal and written communication skills
Proficient research and analytical skills
Strong interpersonal skills and the ability to build effective relationships
Ability to meet challenging deadlines
Superior organizational skills, including the ability to handle multiple case files simultaneously while maintaining a high level of quality
Additional Requirements/Comments:
If you have the ambition to make a difference and you meet the above requirements, please apply before midnight on 24 February 2015.
Cover letters and resumes must be submitted to the following email address and include Reference Number 15-06-CB in the subject line:
Why Marine Atlantic?
We are dedicated to creating an environment which promotes employee growth and career satisfaction. Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive benefit packages, professional development opportunities, and travel pass privileges on our vessels.
Important Messages:
Marine Atlantic Inc. is committed to Employment Equity and Diversity and invites applications from Women, Aboriginal People, Persons with Disabilities, and Visible Minorities.
To receive this job poster in an alternative format, please contact the Marine Atlantic Human Resources Department.