Coquitlam is home to over 141,000 people and is a diverse and vibrant, urban centre. We are committed to carefully managing the City’s future while continuing to deliver the highest level of service to the community through leadership, sustainability and innovation.

Archives and Records Officer

Regular Full-time

The City of Coquitlam is offering a unique opportunity for an individual interested in the fields of archives and records management. Reporting to the City Archivist, this newly created position will assist 50% of the time with the City’s Archives Program and 50% of the time with the City’s Records Management Program.  Responsibilities will include assisting the City Archivist with a variety of tasks such as:; appraising, arranging and describing archival records; processing accessions and rehousing archival materials; conducting research; providing information and reference services to both City staff, elected officials and members of the public; inputting information into the City’s Archives Portal (Quest) and updating the City website; and assisting with outreach initiatives such as presentations, exhibitions, and social media.

The work with the Records Management team will involve maintaining and improving the City’s corporate records management system.  Core responsibilities of this portion of the position include: managing the City’s Records Centre; ensuring compliance with, and updating, the City’s records retention schedules; developing related policies and procedures; training application end-users on the City’s enterprise document management system (eDOCS); assisting with the profiling, retrieval and destruction of records; developing and updating user manuals and guides; and facilitating the transfer of records into the City’s Archives.  As part of the City Clerk’s Office team you will also work closely with user departments to assist in their understanding of their roles and responsibilities under the City’s decentralized record-keeping structure. On an as needed basis this position will provide relief for the supervisor.

Along with possessing excellent communication skills, understanding of the legislation, standards and policies that govern the work, the preferred candidate will have a Master’s Degree in Archival Science or Information Studies (or will have recently completed the final requirements of their degree) or an equivalent combination of training and experience. Familiarity with the Local Government Management Association’s (LGMA) Records Manual, OpenText e-DOCS software suite and website content management systems, AtoM archival management systems, and The Freedom of Information and Protection of Privacy Act and Copyright Act as it relates to the work is preferred. Ability to accommodate occasional work outside regular office work hours for the year-end file roll-over process and software testing/upgrades will be required.

A CUPE hourly rate of $30.09-35.43 (2015 rates) is offered along with comprehensive benefits. You can anticipate a lively, fast-paced environment plus opportunities for personal and professional growth. Please submit a résumé and covering letter, citing reference number: #2015-101258 by 5:00 pm, Wednesday, May 20, 2015 to: