Coquitlam School District invites applications from individuals for the position of Manager of Maintenance.

As the third largest school district in the province we are located within a 40 minute drive from downtown Vancouver.  The school district has a population of 33,000 students with approximately 3500 teaching, administrative, managerial and support staff.

The Manager of Maintenance manages the maintenance department’s grounds, paint and in house security groups as well as associated Annual Facility Grant (AFG) funded projects.  This position is responsible for the development and implementation of buildings and grounds upgrades, replacement programs and minor renovations.  The key objectives are increased functionality, improved working and learning environments as well as the maximized life cycle of our buildings and grounds. The Manager of Maintenance supports the Maintenance Department in the effective management of resources within the organization and assists in the development and implementation of building and site upgrades in alignment with the mission and goals of the Board of Education.

The Manager of Maintenance reports to the Assistant Director of Operations and works closely with the Assistant Secretary-Treasurer – Facilities and Planning, as well as district project managers.

Specific Responsibilities

Working with the carpentry department supervisor, paint department supervisor and grounds department supervisor as well as the stores person, this position manages grounds workers, delivery drivers, security runners, contracted security services and painters.
Participates and assists in the development and implementation of long and short term planning for the maintenance department.
Provides appropriate training and orientation opportunities for staff within the portfolio.
Responsible for organizing the work of the department including planning and scheduling, assigning and monitoring work load and assignments,  directing and evaluating the work of employees, and working with external consultants and contractors.
In consultation with Human resources, administers the collective agreement in relation to staff, including hiring authority, attendance management, disciplines as appropriate, authorizes overtime, leaves and similar requests; represents management as required in the grievance process.
Organizes security coverage for district sites including  reviewing and inquiring into alarm reports; initiating security measures and organizing repair work due to vandalism and criminal acts.
Develops and implements recommendations for target hardening and other anti-vandalism initiatives.
Liaises with Fire Departments and government inspection agencies to ensure code compliance and works with the Police Departments on security and vandalism concerns.
Represents the school district on a variety of internal and external committees and associations such as Vandal Watch.
Responsible for cost versus budget analysis and reporting and liaises with the accounting department regarding financial reporting issues.
Responsible for the district’s Asbestos Management Program including training and awareness for all staff, update, inspection and management of inventory.
Responsible for the district’s Enclosed Space Program.
In cooperation with consultants and the Purchasing Department, tenders and manages contracts for service and project work.
Provides recommendations and establishes priorities for related preventative maintenance tasks and AFG (minor capital) projects to support one and five year planning strategies.
Supports department initiatives to control maintenance, energy and labour costs, and initiates changes to optimize operations through work scheduling, sequencing, and manpower efficiencies.
Other duties as assigned.

Required Knowledge, Education and Experience

Diploma in Building Technology or other relevant diploma related to facility or project management from an accredited institution, or relevant trades qualification supported by proven experience and additional formal training that supports the key elements of the position, or an appropriate combination of training and applicable experience.
Minimum of three years of experience in facilities or project management including two years in an administrative/leadership role.
Demonstrated ability to work in a complex, multi-union, public sector environment.
Considerable knowledge of the principles of facility management, grounds and site related requirements including turf management, horticulture, all weather sports fields, playground management and preventative maintenance associated with playground equipment, civil work including parking lots and site drainage and fencing repair/replacement.
Thorough knowledge of construction and maintenance trades, Provincial Building Code and municipal codes and bylaws.
Familiarity with contract tendering and management, budget planning and control, as well as building security systems.
Strong analytical skills and report writing capabilities and demonstrated ability to use computer software technology.
Excellent managerial, interpersonal, negotiating, dispute resolution and communication skills.
A valid BC driver’s license and business use of personal vehicle.