Academic Services Officer
Registrar’s Office

The Academic Services Officer acts as a primary resource for in-person service in the Registrar’s Office. Responsibilities include academic advising; registration; responding to a wide range of inquiries including those regarding regulations, policies, and forms; updating and editing the King’s Academic Calendar; overseeing the transfer credit and letter of permission processes and planning/support for events including Encaenia.

Specific Duties/Accountabilities:
The Academic Services Officer is responsible for the following:

Acts as primary resource for in-person service in the Registrar’s Office.
Maintains a thorough working knowledge of all pertinent university, faculty, school, and departmental regulations, policies, and deadlines in order to assist patrons
Answers in-person inquiries regarding registration, programme and degree requirements, courses, letters of permission, student resources and services, and other student-related matters
Produces, processes, and verifies forms and documents on behalf of the Registrar’s Office and the University, including transcripts and academic records, confirmations of enrolment, intent to graduate forms, and letters of permission
Provides general office administrative support, including data entry, planning of meetings, letter creation, and clerical functions
Processes requests for transcripts; prepares records and forms for processing in the Dalhousie Registrar’s Office; prepares records and forms for imaging
Assists students with course selection and registration and provides academic advising
Oversees the clerical aspects of the transfer credit and letter of permission process
Organises and assists with retention related programming including Encaenia, Matriculation, Life after Kings and First Year Advising Month
Updates and edits the King’s Academic Calendar and the ‘Current Student’ sections of the King’s website

The above accountabilities are not intended to be an all-inclusive list of the duties and responsibilities of the position described.

Qualifications:

Education – Undergraduate University degree preferred; or the equivalent in Business/Office Administration training and experience.

Experience – Five to seven years related work experience or suitable combination of education and experience is required.  Good computer skills, including volume data entry skills, required.  Experience with academic regulations is highly desirable.  Excellent communication skills, organization skills and time management skills needed.  Ability to deal with student needs and interests with empathy, an aptitude for dealing with the public, senior university officers and faculty, tact and discretion for handling sensitive, confidential and personal information, and attention to detail.  Ability to work with standard office applications such as Microsoft suite particularly ACCESS and EXCEL.  Working knowledge of Meeting Maker and Banner an asset.

Closing Date: Friday, July 3rd, 2015

Salary Range: $37,437- $45,655

To apply for this position, please forward resume and cover letter to:

Dolly McIntyre
Payroll & Benefits Officer

University of King’s College
6350 Coburg Road
Halifax, NS B3H 2A1
payroll.officer@ukings.ca

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

The University of King’s College is an Employment Equity/Affirmative Action employer. The University encourages applications from qualified Aboriginal peoples, persons with a disability, racially visible persons, and women.