Application Deadline: Monday, August 3, 2015 / 11:59pm

The Vancouver Island Public Interest Research Group (VIPIRG) is an on-campus non-profit organization dedicated to research and action for social and environmental justice. We are located at the University of Victoria, Victoria, BC, in Lekwungen and WSANEC Territories.

Role:

The Internal Coordinator is responsible for administrative aspects of VIPIRG and, in collaboration with the Research Coordinator, other staff, and the Coordinating Collective (Board), for maintaining organizational processes and ensuring that VIPIRGs goals are met.

Responsibilities:

Position Specific Duties

Financial administration: liaise with bookkeeper, produce monthly financial statements, maintain the budget, invoicing, insurance renewal;
Organizational administration: AGM; contracts; refund period; lease negotiation; room bookings; collaborate on updating VIPIRG’s policies, protocols and orientation materials;
Employee administration: ensure payroll, benefits, and collective agreement is followed;
Office coordination: supplies, equipment, space maintenance, filing systems, etc;
Coordinating Collective: facilitate smooth operation of various coord-led committees;
Office hours: coordination of volunteers and staff to ensure office hours are maintained.

Organizational and Collective Duties

Communications: outreach material such as leaflets, posters, and newsletters; relationships with organizations on and off campus; oversee and maintain web content; annual report;
Work with the other staff and coordinating collective to facilitate VIPIRG’s activities:
staff and maintain the resource centre and library; hire and supervise student staff and practicum students;
recruit, train, and coordinate volunteers; respond to requests from students and community members;
coordinate VIPIRG organizational work, retreats and trainings;
coordinate VIPIRG participation in community events (e.g. public speaking, tabling).

Qualifications:

Bachelor’s degree in relevant field or equivalent experience;
Good understanding of the structure and day-to-day operations of nonprofits and/or community organizations (ie. board, staff and volunteers);
Experience in community organizing and social justice initiatives;
Commitment to VIPIRG’s mandate and organizational priorities;
Working knowledge of anti-oppressive practice (actively challenging interlocking systems of oppression);
Demonstrated respect for people of various abilities, genders, sexualities, socioeconomic realities, and political perspectives;
Demonstrated commitment and experience of a minimum of 1 (one) year working in an anti-racist, decolonial organization.

Required Skills:

Demonstrated commitment to social and environmental justice work;
Demonstrated organizational and communication skills;
Demonstrated experience with, and commitment to, consensus decision-making and facilitation;
Demonstrated experience with conflict resolution and mediation;
Demonstrated experience with financial management and budgeting;
Demonstrated experience maintaining policies, meeting minutes, and filing systems;
Demonstrated experience working with student groups, volunteers and community organizations;
Confidence working with Mac and PC computers and software, including Microsoft Office (Word, Excel), internet and email;
Familiarity with blog/ website management and social media, or the capacity to learn;
Excellent writing skills (including written);
Demonstrated experience with coordinating events and community projects/ campaigns;
Desktop publishing skills (e.g. InDesign) (preferred);
Familiarity with Simply Accounting software, bookkeeping, and payroll in a unionized workplace (preferred);
A sense of humour.

This is a term position (up to 3 years, possibility to renew once), 28 hours/week, starts at $21.22/hour, plus benefits. Some evening and weekend work is involved. VIPIRG employees are unionized with the United Steel Workers 2009.

VIPIRG is an equal opportunity employer. VIPIRG welcomes the contributions that individuals from marginalized communities bring to our organization, and invites Indigenous people, people of colour, women, trans-identified people, intersexed people, two-spirited people, lesbians, gays, bisexuals, queer people, working class people, people with low incomes, single parents, members of ethnic minorities, immigrants, refugees, and people with disabilities to apply.

Applicants who would like to be considered for affirmative action are asked to mention this in their cover letter.

How to Apply:

Send your cover letter and resume in a .pdf document by [insert date and time] either:

In person: VIPIRG, Student Union Building B122, University of Victoria, or
By email: hiring@vipirg.ca (preferred), or
By mail: VIPIRG, Box 3035 Stn CSC, Victoria, BC, Lekwungen Territories, V8W 3P3