The Tsawwassen First Nation is looking for a reliable and energetic receptionist to backfill on a full-time temporary basis for a 1-year term. Applicants should be proficient in all facets of office procedures. Working knowledge of computers, particularly with MS Word and Excel is required. The applicant should also be comfortable with answering a multi-line phone system, directing calls and greeting visitors to the office. Familiarity with most office machines such as fax, photocopier, postage machine etc. is essential. A valid driver’s license is not mandatory, however; is preferred.
Summary of Duties:
- Receive incoming telephone calls and answer routine information inquiries; transfer telephone calls to the appropriate person.
- Greet Members and clients at the reception counter, answer routine inquiries, book appointments and make boardroom bookings when necessary.
- Sort, open, date stamp, record and distribute incoming and outgoing mail and faxes to the appropriate person(s).
- Inventory control – maintenance of postage meter, fax machine and photocopier, maintain and replenish supplies and paper regularly.
- Assist with clerical duties, such as typing, filing, photocopying and word processing using MS Word.
- Responsible for maintaining office supply inventory and processing departmental office supply orders.
- Maintain the bulletin board with relevant and current information.
- Track all Staff members’ in/out and expected time of return.
- Compile and maintain an up-to-date directory of staff and Member lists, and frequently used contact information.
General maintenance of Reception and kitchen area – set-up and clean up of boardrooms for meetings as required, ensure coffee is available and kitchen and reception area is tidy. |
Qualifications/Experience:
- Must be computer literate and experienced with various computer applications such as MS Outlook, MS Word and Excel.
- Experience with the use of photocopiers, multi-line telephone systems, postage meters, scanners.
- Should have a working knowledge or experience with filing systems.
- Must be friendly, courteous and have good communication skills.
- Professional appearance and demeanor.
- 1-2 years related experience. Experience working with First Nations is desired.
Please e-mail, fax or mail resume, a cover letter and two current reference contact information to:
Human Resources
1926 Tsawwassen Drive
Tsawwassen, BC V4M 4G2
Fax: 604-948-5249
E-mail: hr@tsawwassenfirstnation.com
Deadline date: May 15, 2015
Wages: Competitive wages
Monday to Friday 8:30am-4:30pm
Please note: Only short-listed candidates will be contacted for interview; however, we wish to thank all interested applicants. |
Pursuant to the Tsawwassen First Nation Government Employees Act, first priority in hiring among qualified applicants will be given to Tsawwassen Members, second priority to spouses (as defined in s. 3 (1) of the BC Family Law Act) of Tsawwassen Members, and third priority to members of other First Nations. If you fall within one of these categories and you wish to have this voluntary information considered as part of your application, please indicate the applicable category in your cover letter.
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| Location: |
Tsawwassen, BC |
| Profession(s): |
Office Administration |
| Date Posted: |
Wednesday, April 15, 2015 at 1:03:33 PM (PST) |
| Posting Expires: |
Friday, May 15, 2015 at 4:30:00 PM (PST) |
