The Nova Scotia Barristers’ Society regulates the legal profession in Nova Scotia in the public interest. Ensuring that lawyers are competent and ethical, and practise law in accordance with the standards set by the Society, is how we fulfill our public interest mandate.

Position Title: Receptionist

Reporting to the Controller, this position provides exceptional customer service for members, public and staff as first contact with the Nova Scotia Barristers’ Society. Primarily, the Receptionist maintains the switchboard and reception area for the Nova Scotia Barristers’ Society. The effective receptionist routes external clients to the right people, first time thereby saving time and providing expeditious service.

Key Responsibilities:

Operates main switchboard and directors visitors and volunteers as required.
Provides occasional administrative support to Controller and Director, Finance and Administration
Accounts Payable tasks – posting invoices into accounting system
Responds to inquiries (via telephone or in person) from the public and members of the legal profession by providing access to the correct information or redirecting the inquiry to the appropriate person or agency.
Coordinates distribution of correspondence, facsimiles, emails, and packages
Processes payments received in accordance with established procedures including making batches, scanning cheques and stamping for deposit
Issues Law Stamps in accordance with established procedures
Schedules boardroom bookings
Orders office supplies
Maintains kitchen supplies and places orders for luncheons upon request and cleans lunchroom
Monitors postage meter
Contacts Building Maintenance (dispatch) with regard to cleaning and repairs

Skills Required:

This position requires extensive external communication and a significant level of internal communication; mature judgment; some degree of responsibility and resourcefulness; and the ability to work in an unsupervised environment. It also requires:

Exceptional member focus
Ability to handle a multi-line switchboard,
Keyboarding skills and a broad knowledge of office procedures
Grade 12 and Secretarial Diploma from recognized business school
Three or more years of relevant experience
Excellent communication skills with a pleasant telephone manner
Strong interpersonal skills and adept in dealing with the public

Closing Date: July 13, 2015 – 4:00 pm

Please submit your application (including cover letter, resume and salary expectations) via email to hr@nsbs.org  The Nova Scotia Barristers’ Society values diversity in the work place and is an equal opportunity employer. We thank all applicants for their interest; however, only those considered for an interview will be contacted. This competition may be used to fill future vacancies at similar levels.

Please quote competition number R0626-CB when applying.