About the Role
The Program Assistant will support our Programs & Operations Manager, Communications Manager, and other staff to provide operational and administrative support for our members and partners, the staff team, our seasonal staff and volunteers. Create innovative and engaging content and maintain Cycle Toronto’s social media channels, website, Ring & Post e-newsletter, and online profiles. Our ideal candidate is professional, organized, collaborative, and comfortable engaging with the public. They will play a key role in keeping our programs running efficiently.
About you
You’re looking to gain experience working for a socially-minded organization in the not-for-profit and charitable sector. You have a knack for working with people. Prioritizing and staying organized isn’t an issue for you. You are comfortable working independently and supporting a fast paced, team environment.
Job Responsibilities
Support coordination of our annual programs and events such as Bike Month, Cycle Toronto’s annual fundraising ride, cycling education workshops and outreach
Assist staff in maintaining correspondence and arranging meetings with stakeholders. Oversee meeting and event logistics, ensuring seamless coordination between event-holders, partners, staff and volunteers
Support the tracking of up-to-date records in our database, web analytics, social media, event attendance, and other metrics
Assist with sending invoices, tracking payments, and other financial transactions
Update web content and provide support to Cycle Toronto’s members and potential members through phone, general email, inquiries
Assist in creating innovative and engaging content and maintaining Cycle Toronto’s social media channels,website, Ring & Post e-newsletter, and online profiles
Assist with scheduling shifts and providing on-site support to our seasonal outreach team and volunteers for outreach events and workshops
Support volunteer recruitment, engagement, orientations, and appreciation events
Ensure outreach equipment is maintained and prepare outreach kits
Track payments, donations, and merchandise inventory
Prepare agendas and take meeting minutes
Perform other administrative tasks as needed
Qualifications
Canada Summer Jobs Eligibility: Because this role is partially funded by Canada Summer Jobs, candidates must be between 15 and 30 years of age
Passion for helping to build a healthy, vibrant, and safe cycling city for all
Education / Work experience: education or work experience in a relevant field. Experience working with or within charities or not-for-profit organizations considered an asset
Computer proficiency: experience with MS Office Suite: Word, Excel, PowerPoint. Experience using Google platforms: Mail, Calendar, and Drive. Experience working with databases, content management systems, and HTML considered strong assets
Social equity: Commitment to principles of equity, diversity, and inclusion. Demonstrates professionalism in working with a variety of stakeholders of diverse interests and backgrounds
Resourceful: Ability to work independently with great problem-solving skills
Organizational skills: Can prioritize multiple projects under competing deadlines.
Flexibility: Willingness to perform a variety of tasks in a team setting to maximize effectiveness
Application process
To apply
send your resume and cover letter in one PDF application outlining why this role at Cycle Toronto is of interest to you to: work@cycleto.ca with the subject line “Program Assistant” by Sunday, May 16, 2021. We will aim to hold video interviews over Google Meet or Zoom shortly thereafter. We thank all applicants for their interest but only those selected for an interview will be contacted.
Please indicate you saw this posting at GoodWork.
Deadline to apply: Friday, May 16, 2021
Cycle Toronto is committed to equity and inclusion. We seek to develop a diverse and talented staff team that reflects our city’s diverse communities. Black, Indigenous, and People of Colour, people with disabilities, and people of diverse gender expression are encouraged to apply. Accommodation in the hiring process and during employment will be provided in accordance with Ontario’s Human Rights Code.