Overall Purpose

To provide support for the CEO and the Leadership Team (LT) with respect to their schedules, communication, information preparation, records management, special projects, staff events, and office facility management.

Main Duties & Responsibilities

Scheduling: travel arrangements, meetings, and other appointments ensuring that there are no scheduling conflicts and that members of the team know their schedules. Maintain team calendar.
Communication: managing information flow to members of the Leadership Team including screening calls, opening/sorting CEO mail when he is away, and summarizing reports/memos
IT: Coordinating IT hardware including cell phone and land lines, electronic equipment inventory, verifying billings, policy creation and enforcement.
Liaise with individuals, organizations, and internal team members on behalf of the CEO/LT to discuss issues, assess and recommend various courses of action
Information Preparation: researching and preparing/formatting information for external/internal distribution including letters, memos and meeting agendas, compiling data for reports, preparing presentations, transcribing dictation, editing, proofreading and other information preparation duties.
Records Management maintaining electronic filing systems for the LT and the assigned portion of intranet, and maintaining required paper files.
Special Projects assist the CEO, and when requested, the LT with managing special projects (see current list)
Staff Events Plan and manage staff events including the annual holiday party, summer party and other staff events as requested by the CEO/LT
Office Facility organize minor repairs, housekeeping & space organization
Backup respond to items requiring the CEOs input/attention that come across your desk as a result of ongoing change, for example, when gaps in responsibilities are discovered.

Working Conditions

Based at SSC Offices; work from home one day a week, usually Mondays, but will change to Fridays as needed.

Employment Requirements

Professional Microsoft Office and Google Skills
Demonstrated ability to write, proofread, and edit
Discretion, initiative, problem solving, and organization
Three years experience as an Executive Assistant or equivalent

To apply please send a cover letter and resume to:
hr@saltspringcoffee.com