http://www.overtheedgeglobal.com

Reports to:  CEO & President

Salary: $36,000 – 55,000

Executive Assistant Job Description / Overview:
The Executive Assistant provides administrative support for the Senior Leadership Team with primary responsibilities for the President/CEO.  The Executive Assistant serves as an extension of the Senior Leadership team and as a result is exposed to confidential and high level information. In addition s/he is responsible for a wide variety of tasks ranging from basic administration, office management, and a variety of Human Resource administrative duties. This role requires a high degree of professionalism, confidentially, exceptional written and verbal communication skills as well as the tenacity to get it done despite a sometimes-frenetic work environment.

Breakdown of Job Responsibilities:
Senior Leadership and CEO Support (65%)

Active engagement and support for the initiatives of the Senior Leadership Team
Planning and scheduling meetings, appointments and management of meeting minutes
Managing a variety of projects and conducting research
Preparing and editing correspondence, reports, and presentations
Making travel and guest arrangements for staff meeting and retreat
Creating meeting agendas, collecting weekly and monthly reports, as well as attendance and minutes of actual meetings.

Office Management (15%)

Organizing and maintaining files and records
Hardware and software troubleshooting for staff in areas such as telecommunications, (Skype VOIP) and data base management.
Knowledge of Share Point as well as a host of Microsoft products, including Excel, Word, PowerPoint and Outlook
Answer and direct calls from our toll free line and chat line
Maintain office supplies inventory

Human Resource Coordination (10%)

The Executive Assistant takes on a broad range of supportive HR duties for the Senior Leadership Team and company in general. Employee record keeping, contract management, performance management practices, design of policy and procedure and the coordination of staff orientation are amongst some of the duties

Special Projects/General Admin (10%)

The Executive Assistant takes on special projects when needed; this may come in a variety of levels from project support to project management

Core Competencies & Skills:

Strong interpersonal skills
Exceptional written and verbal communication skills
Calm, focused demeanor in fast pasted work environment
Organized and professional
Exceptional time management capabilities
Willingness to learn and think outside the box
Flexible to work schedule which includes occasional weekends and evenings
Long term commitment to the company and the position
Independent confident and  resourceful
Personal values align with Corporate Values of Loyalty, Respect, Communication, Safety  and Transparency,

Qualifications & Experience:

Minimum 5 years’ experience as an executive assistant at the Senior management level
Diploma/Bachelor’s degree or equivalent work experience
Advanced experience working with Microsoft Office Suite (Excel, Word, PowerPoint) considered an asset
Experience in a HR supportive role considered an asset
Familiarity with Social Media platforms

Working Conditions:

Occasional travel may be required
Must maintain a professional demeanour in all situations and be able to withhold confidential information
Health and pension benefits, corporate profit sharing, flexible hours, flex days, causal yet professional work environment.

Closing Date: August 4th

Please send resumce/coverletter to office@overtheedgeusa.com with sbj line: Application: Executive Assistant-CB