Looking for experienced Executive Assistant to support the Senior Vice President (Tax department)

Compensation: Depend on Experience

Responsibilities

Maintaining department files
Coordinate and monitor subscriptions and software,
Assisting in the preparation and mailing of a variety of correspondence and tax payments, preparing and distributing documentation,
Handling distribution of incoming mail
Processing of invoices
Taking minutes of meetings,
Answering telephones,
Preparing expense reports
Scheduling and arranging appointment/meetings
Maintaining the department calendar
Making travel arrangements.

Requirements

Grade 12 or equivalent;
Certificate/diploma in Office Administration an asset;
Minimum of 5 years’ experience; exposure to an accounting/taxation/legal department is A MUST
Thorough knowledge of Administrative practices, Office policies and procedures and Tax procedures in a large corporate environment
Exposure to the Real Estate/Property Management field an asset;
Previous experience in handling confidential or sensitive information;
Proficient skills in Microsoft Office applications including Microsoft Word, Excel and PowerPoint;
Excellent written and verbal communication skills;
Proactive, analytical, and an effective decision-maker;
Professional, approachable, and responsive, with a positive work attitude;
Excellent verbal and written communication skills
General mathematical and budgeting skills;
Comfortable interacting at all organizational levels;
Ability to work independently with little supervision in a fast paced environment;

TO APPLY:

Please send a copy of your resume at skhan@ontimehr.ca for immediate consideration.