Executive Assistant to the Director of Programs and Services
Notice of
Vacant Position
8 hours/day
Effective Immediately

Salary commensurate with Job Band 6 ($49,294)

Reporting to the Director of Programs and Services, this position is responsible for providing executive level administrative support to the Programs and Services Department.  The Executive Assistant provides leadership to, and is specifically responsible for, the coordination of the administrative functions of the department.  The Executive Assistant will supervise staff; provide administrative support for meetings and committees; and maintain effective communication with schools, Board members, parents/guardians, the Nova Scotia Department of Education and Early Childhood Development and partner agencies.  The Executive Assistant will create, analyze and review reports and presentations from various sources to support the data requirements of the organization.  The Executive Assistant will participate with the Regional Executive Assistant Team to implement and support various initiatives.  The successful applicant will have demonstrated experience and confidence to provide administrative support to an executive office along with strong communication, diplomacy, analytical skills, collaboration, organization and leadership skills.  A high degree of initiative, accountability, confidentiality, and the ability to work independently are necessary.

Specifically, this position has the following preferred requirements:

Post-secondary training in office administration or a related field
Minimum of five years experience in an executive administrative position
Superior secretarial skills including accuracy and effective proof reading
Excellent written and oral communication abilities
Demonstrated ability managing an office and supervising staff
Advanced knowledge of organizing, manipulating, and analyzing large amounts of data
A high level of proficiency with computer software, including word processing, spreadsheets, databases, desktop publishing, presentation software, and internet
Ability to multi-task while prioritizing work with many competing priorities
Sensitivity to the issues of confidentiality while assisting with the provision of information to stakeholders
Experience in the planning and organizing of functions, meetings and in-services
Recording and transcription of accurate meeting minutes
Read, analyze and prepare responses to incoming requests, submissions, and reports in order of their significance
Draft memos, letters, agendas and plan the distribution of such, upon request
Excellent file management skills.

The interview may include a written component.
All applications will be accepted and considered:

First, in accordance with the Terms and Conditions of Employment for Non-Union Employees Policy, this position has been designated for current “Non-Union” employees of the Annapolis Valley Regional School Board.
Second, in accordance with the Terms and Conditions of Employment for Non-Union Employees Policy, this position has been designated as “Employment Equity position” for external candidates.  External applicants must complete the Annapolis Valley Regional School Board Self-Identification Form online.
Third, if there are no successful candidates from the Employment Equity applicant pool, then other external candidates who are not members of the identified peoples will be considered for this position.

Closing date for applications:
4:00 p.m. June 11, 2015

Please apply online at www.avrsb.ca through the “My AVRSB” tab, outlining your work experience and include the names of three work-related references with telephone numbers, one of the references shall be your most recent immediate supervisor.  If you require assistance in applying through the online process, then please contact Suzanne Huestis, Executive Assistant to the Director of Human Resources at 902-538-4687 or suzanne.huestis@avrsb.ca.

Lesley MacDonald
Coordinator of Employee and Labour Relations

We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.  Employment with the Annapolis Valley Regional School Board is contingent upon providing a satisfactory Criminal Record Check and Child Abuse Registry Check.