Salary Range: 40,000-50,000

Overview
You dream of a great career with a great company where you can make an impact and help people. We dream of giving you the opportunity to do just this. And with the incredible growth of our business, it’s a dream that definitely can come true.

Rehab Matrix Canada Inc., and Arthritis and Injury Care Centre Atlantic Inc., are based on client -focused and employee-centered values that help deliver profitability and growth. Throughout our history, we’ve continued to expand our product lines, establish successful  partnerships, developed new services and prospered as companies because we celebrate new thinking.

Join the Rehab Matrix organization and you’ll share in a commitment to excellence by partnering with a team of ambitious and motivated  professionals, all with one unified mission. Provide high-quality Surgical and Non Operative Rehabilitation Treatment Solutions and Services to our clients  for a variety of conditions in a professional and comfortable environment. We have succeed by partnering with quality individuals with integrity, personal accountability, and who thrive on teamwork, excellence, and proactive thinking.

At Rehab Matrix Canada Inc., and Arthritis and Injury Care Centre Atlantic Inc. you will have the opportunity to grow your skills, advance your career and give back to our communities.

Diversity creates a healthier atmosphere : Rehab Matrix Canada Inc., and Arthritis and Injury Care Centre Atlantic Inc is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or  belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws

Position Concept

As an Executive Administrative Assistant and Ambassador on our team, you will play the most critical role by fulfilling our company’s purpose and promise to our business customers.  Provide professional support for a wide range of office activities and administrative tasks for multiple managers in the organization. The individual in this position must deal with highly confidential information, must be able to multi-task, work with limited supervision and exercise independent judgment. Must comply to defined policies and procedures, analyze data, information and situations, and make judgments to facilitate outcomes. Possess strong organizational and interpersonal skills, and the ability to manage competing demands in a professional manner.

Major Responsibilities
 
Responsibilities include but are not limited to assisting the management team in day-to-day general office duties:

Responsible for ensuring day-to-day communication from Leadership is directed to the appropriate  Associates, maintaining Associate information.
Coordinates and is responsible for the preparation of correspondence, reports, manuals, presentations and data as required by the position; performs administrative research as required
Regularly updates and maintains Associate attendance records, vacation requests, personal days and overtime
Prepares and initiates contract billing and provides supporting documentation
Perform Data collection, Data Entry and Quality monitoring activities, as applicable.
Prepare and mail all Canada Post/UPS/Fed Ex packages.
Sort and distribute incoming mail.
Oversee all aspects of orders including inventory and maintenance of inventory
Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges & evaluations, preparation and mailing of materials to seminar sight.
Filing of materials in general files area
Assist with bookkeeping/accounting functions as appropriate.
Attending meetings and recording minutes
Sales Team Support – Project / WIP Tool Updates/ Schedules
Reception Duties
Provide back-up in other departments during employee absences.
May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
Resolves problems in area of responsibility through effective listening, analysis and interaction and follows issues to resolution
Routinely may interact with internal customers (employees, children, families) and external contacts (vendors, regulators, visitors), and represents the agency with professionalism, tact and cultural sensitivity
• Compiles data for analysis and reporting, and may perform routine analyses.

Perform other duties as directed and deemed necessary.

Qualifications

Candidate Education:

Minimum      High School Diploma / (GED) / Secondary School GCSE or equivalent
Preferred     Associate Degree / College Diploma /Cegep /  A Levels

Candidate Background: Skills, Knowledge & Ability:

Minimum: 5 years’ administrative experience in a general office, in expense control, or in human resource administration
Data Entry skills, with a Typing speed of at least 45-50 WPM
Possess sound business ethics and show consistency between principles, values and behaviors
Experience in extreme multi-tasking and prioritization a must.
High Level of proficiency in MS Office Suite, including Word, Excel, Outlook
General PC knowledge.
Basic knowledge of accounting/bookkeeping.
Proven experience consulting with senior management staff.
Excellent written, verbal, and interpersonal communication skills.
Excellent organizational skills
Ability to work independently and in a team environment
Experience with calendar management, event planning and travel arrangement

Personal Skills

Adaptability – Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs
Initiative – Deals with problems as they arise, focusing energy and resources on those situations until resolved; identifies new opportunities and takes action; takes on new responsibilities when needed
Results Focus – Can be counted on to meet or exceed goals; pushes self and others for results; is a conscientious worker who can be relied upon to handle unforeseen obstacles.
Customer Focus – Meets internal and external customer expectations; delivers upon commitments; build customer confidence; follows through on requests gaining trust and respect
Ethics/Integrity – Is seen as a direct, truthful individual; adheres to appropriate core values at all times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches

Please send applications, citing competition number EAA0324-CB to: ashley@arthritisandinjurycare.com