The City of White Rock is a unique, ocean-side community of 20,000 citizens known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community. The City is located half an hour south of Vancouver on the shore of Semiahmoo Bay.

The Deputy City Clerk is a professional level administrative position in the City Clerk’s Office which involves a wide range of responsibilities carried out under tight deadlines and requiring a high level of accuracy. These include assisting in the organization of the statutory duties and administrative tasks as set out in the Community Charter and Local Government Act and in the conduct of municipal elections. Records management also forms a large part of this position’s duties including researching, preparing, recording, filing and retrieval of documents and implementing the City’s new records management program. The Deputy City Clerk is also responsible for attending Council and Standing Committee meetings, operating equipment for live-streaming, recording meeting proceedings, preparing a variety of documents including agendas for Council and Committee meetings, taking minutes, resolutions, and processing permits in the Lands Title Office.

Necessary skills and qualifications include:

Solid municipal experience in an administrative role and either progression towards the possession of an Intermediate Certificate in Local Government or certification as a Municipal Clerk (CMC);
Substantial knowledge of principles and practices of the City Clerk’s office, including agenda management and preparation, records management, bylaws and the legislative process;
Considerable knowledge of the Community Charter, Local Government Act, Freedom of Information and Privacy Act, City Bylaws, statutes and other relevant legislation, regulations and policies;
Previous experience with records management planning, implementation and training;
Ability to access and analyze data, draw conclusions and problem solve and understand complex situations;
Ability to take meeting minutes and advise on meeting procedure;
Strong written, communications and proofreading skills with an ability to organize, compile, and maintain complex and extensive records and prepare reports, correspondence, procedures and other written materials;
Excellent customer service skills and possess the ability to establish effective working relationships with elected officials and work collaboratively with staff at all levels of the organization using discretion and good judgment in difficult and sensitive situations;
Advanced computer skills in Microsoft Office programs, including Excel and PowerPoint, and experience with records software.