Pinchin LeBlanc Environmental Limited is a leading choice for environmental consulting and engineering solutions in Atlantic Canada. We provide services for a wide spectrum of occupational and environmental issues, such as; poor air quality, the safe removal of hazardous materials, potential environmental liabilities, and overall property and building condition; and we are experts in our field. For more information about our company, please visit www.pinchinleblanc.com.

Pinchin LeBlanc is currently seeking an Administrative Assistant for a full-time, 12 to 14 month term position in our St. John’s, NL office. The Administrative Assistant provides administrative support to Senior Management, Group Leaders, Project Managers and others as required.

Responsibilities for this role include:

Perform basic accounting tasks including review of documents in support of expense claims, obtaining supplier invoice approval and posting of same, forwarding documents to Head Office, project set up and related file preparation, processing cash receipts and printing reports.
Provide administrative support for projects including; binding reports, maintain reporting schedule, project close-out, etc.
Ensure all project documentation is prepared in accordance with the company’s Quality Management System (QMS).
Perform reception duties including answering telephones, greeting walk-in traffic, preparing and receiving courier packages, processing mail, receiving bulk samples and submitting for analysis, etc.
Coordinate travel arrangements and car rentals for project members as requested.
Prepare documentation for training seminars as directed.
Take meeting minutes as required and distribute to meeting participants.
Coordinate and participate in new employee orientations as directed.
Support the invoicing process as required by Project Managers.
Perform routine administrative tasks as required by Project Managers and Senior Management.
Act as the point of contact for coordinating company cell phones, IT support providers, etc. for the St. John’s office.
Provide general administrative support to office as required.
Any other related responsibilities as assigned. (filing, purchasing supplies, etc)

Minimum qualifications for this position include:

Diploma in Administration or similar, plus three years of experience in a similar administrative role or at least five years of progressive experience in a comparable administrative support role.
Proficient with MS Office. Experience with ABAK and Accpac a definite asset.
Must be team-oriented with the ability to also work independently effectively.
Proactive by nature with the ability to multi-task and prioritize work.
Must be extremely organized with strong communication (written and verbal) skills. Must be able to interact effectively across the organization.
Experience working within an ISO certified environment an asset.

The work environment that Pinchin LeBlanc offers is team based and challenging. If you are confident that you can contribute to the overall success of our growing company with your skills and experience, please apply for this position by sending your resume and detailed cover letter, quoting competition number NL-1502-CB in the subject line, to careers@pinchinleblanc.com.

We thank all applicants for their interest in a career with Pinchin LeBlanc, however only candidates who are selected for an interview will be contacted.