The Nova Scotia Barristers’ Society regulates the legal profession in Nova Scotia in the public interest. Ensuring that lawyers are competent and ethical, and practise law in accordance with the standards set by the Society, is how we fulfill our public interest mandate.

Position Title: Administrative Assistant, Professional Responsibility

This position provides administrative support to the Administrator and staff of the Professional Responsibility department. The Professional Responsibility Assistant anticipates the requirements of the staff and facilitates the effective and efficient operation of the department by providing organization and timely allocation of administrative resources.

Key Responsibilities:

Provides administrative support to the Administrator, Professional Responsibility and various committees that deal with projects relating to; trust account compliance matters, complaints review, custodian and receiverships.
Data entry into database management system (iMIS) and document management system (Worldox)
Coordinates logistics, orders food, assembles packages, minutes and follows up for meetings as required
Assist the Executive Assistant with organizing and maintaining departmental files and coordinates off-site storage
Re-directs or responds to enquiries from members, the public and other departments as appropriate
Act as relief receptionist as required
Cross-trained to carry out Executive Assistant responsibilities when required
maintains departmental administrative supplies
Processes mail and courier requirements as required
Ensure completeness and accuracy of documents related to department business
Screens calls if directed

Skills Required:
The role of Professional Responsibility Assistant requires a confident and professional demeanour, and the ability to handle multiple and, on occasion, conflicting priorities, while supporting a number of key members of the PR staff. The PRA is expected to adapt quickly in an environment of continuous change and maintain strict confidentiality. The PRA is required to have a strong focus on member service, and on supporting the PR and committee teams. In addition the PRA requires the following skill sets:

Grade 12 or GED; completed an  office administration course  from a recognized institution or equivalent experience
3 – 5 years secretarial/assistant experience
Proven office administration skills
Strong team support focus and work ethic
Strong communication skills both oral & written
Computer skills: –
Microsoft Office products, including the creation of Excel spreadsheets;
Word experience including creating, saving, maintaining, and mail merges;
Powerpoint presentations
database entry, management and report creation/queries experience, in particular in MS Access
Familiarity with document management applications an asset
Excellent organizational, time and priority management skills
Initiative and good interpersonal skills
Excellent attention to detail
Ability to effectively deal with members and the public in sensitive and sometimes hostile situations
Good judgment and discretion
High level of honesty and integrity

Closing Date: July 13, 2015 – 4:00 pm

Please submit your application (including cover letter, resume and salary expectations) via email to hr@nsbs.org  The Nova Scotia Barristers’ Society values diversity in the work place and is an equal opportunity employer. We thank all applicants for their interest; however, only those considered for an interview will be contacted. This competition may be used to fill future vacancies at similar levels.

Please quote competition number AA0626-CB when applying.