THE COMPANY
Integral Group is a team of local leaders with global voices and a passion for deep green engineering solutions. We provide a full range of building system design and energy analysis services, with a staff widely regarded as innovative leaders in their fields. Located in sixteen offices across North America, along with an international network of affiliates, our passion for sustainable design runs deep.
Our company core values are: Trust. Nurture. Inspire. As a relationship based people-centric firm, we are focused on making a difference in the world with the people we interact with. You will enjoy great benefits at Integral Group including half-day Fridays, an award-winning open office design, prime location in the heart of downtown Vancouver, exciting company-sponsored social events, and an upbeat work environment!
THE POSITION
This position is both the first point of contact to Integral’s guests and also an Administrative Assistant for the company and specifically the Administration department. While in reception, the incumbent greets all visitors in a highly professional and friendly manner in such a way that positively affects guest’s perceptions and dealings with Integral. While in the “back” office, the incumbent is responsible for general office maintenance and admin-related functions.
PRIMARY RESPONSIBILITIES
Reception:
Answer inbound calls quickly (within 3 ring cycles), professionally and courteously
Perform all switchboard tasks
Maintain and update continuous log of staff availability and meeting room calendars
Greet all visitors to the office and offer beverages
Notify staff members by phone of visitors
Receive and send courier packages
Sort and stamp all incoming mail
Sign out and set-up/maintain/cleanup meeting rooms
Maintain company contact database (Outlook)
Prepare bin runs and sort documents in preparation for filing
Assist with the coordination and organization of lunch and learn seminars
General reception maintenance (i.e. tidy reception desk, open office and post office hours)
Office:
Assist with maintenance of all current and archived project and accounting filing systems
Assist with maintenance all reference and codes/standards libraries in the office
Fax, scan, photocopy documents, word processing using standardized office templates, data entry and any other admin tasks as assigned from staff
Daily mail retrieval and delivery of incoming correspondence and packages to staff via bin runs
Overall office maintenance ensuring that all public office areas are clean and tidy, adequately supplied, and equipment running smoothly.This includes ordering office supplies and troubleshooting equipment failures and/or having equipment serviced.
Assist with obtaining equipment and furniture quotes, ordering equipment, and office organization
Word processing of various correspondence and documents using Integral standard templates
Overflow Project Assistant work as required
General administrative duties as required or assigned by the Office Manager or Team Leader
SKILLS/QUALIFICATIONS
1-2 years of reception, customer service or related experience
High School Diploma; University/College education highly preferred
Customer-service oriented
Good, consistent attitude and friendly
Multi-phone line
Responsible and mature
Data entry
CHARACTER
Integral Group is a dynamic, forward-thinking company with a great team environment and welcomes applications from like-minded individuals. We are seeking individuals who are results oriented, enjoy challenging opportunities, have a positive attitude, are resourceful; and have a high degree of integrity, professional ethics, respect and sense of responsibility.
TO APPLY:
If you believe you have the above-mentioned qualifications and experience, we want to hear from you! Qualified and interested candidates should submit resume and cover letter to resumes@integralgroup.com.
We offer a competitive compensation package, profit sharing, as well as excellent benefits, and an upbeat work environment.
We appreciate all expressions of interest and carefully review all resumes received. Regrettably, we are only able to contact applicants who are selected for interview. Thank you for your interest in Integral Group.