Temporary Full Time

(Approx. June 2015 – March 2016)
Nature of the PositionUnder the general direction of the Director of Corporate Services, the Administrative Assistant provides administrative and clerical support to the Corporate Services Department.

Essential Competencies
Applicants must have completed Grade 12 (or equivalent) and an Administrative Assistant Certificate program at a business school or college (or equivalent training), a minimum of 2 years’ experience providing support in an Administrative Assistant capacity, or be able to demonstrate an acceptable combination of knowledge, skills and progressively responsible experience.

Applicants must be highly proficient with Word, Excel, Outlook, Acrobat Pro; be skilled at minute taking and have a typing speed of 50 wpm. Other requirements include the ability to work under pressure and meet tight deadlines; demonstrate excellent written and verbal communication skills while exhibiting tact and diplomacy; maintain productivity while working in a sometimes distracting environment; offer excellent internal/external customer service; and work effectively in a team-oriented environment. Applicants must be adept at multi-tasking and balancing a varying workload with competing priorities, and be knowledgeable in general office procedures and practices.

Applicants must be able to attend off-site meetings and record accurate and comprehensive minutes of these and other meetings. Applicants must have the ability to lift and carry light to moderate weight objects, move chairs, tables and other meeting equipment into place, and test, set-up and operate audio-visual and recording equipment required for public meetings.

Preferred Competencies
Knowledge of municipal government operations and application of policies and procedures is desirable. Formal training in minute taking and familiarity with a formal records management system would be an asset.

Working Conditions
This is a temporary full time position, relieving for maternity leave coverage. This is a unionized position within the BCGEU open to both male and female applicants. Salary for the position is set at Grid Level 5 $24.10 – $26.80 per hour. Hours of work are 35 hours per week, Monday through Friday. Flexibility to work overtime for evening meetings is required.