The Langley School District invites applications for a Purchasing Assistant. This is a temporary (6 month) position, 35 hours per week. Reporting to the Director of Finance, the position is primarily responsible for providing clerical support in the daily operation of the Purchasing Department.

Primary duties and responsibilities:

Enters and retrieves a variety of data such as purchase orders and BMO p-card details, etc.  Creates spreadsheets and reports as required including lease projections, department p-card reconciliations and journal entries, etc.
Answers and follows up inquiries from staff and the public, by telephone, email and in person.
Files and maintains a variety of materials such as purchase requisitions/orders, catalogues, lease agreements, and school equipment inventories, etc.
Operates and maintains the Purchase Order Management System (POM) by creating purchase orders, balancing the monthly PO batch, following up on outstanding PO’s listing, backorders, etc.
Maintains Purchasing website information by uploading various documents such as forms,
Purchasing procedure updates, etc.

Required Qualifications and Experience:

Grade 12 graduation plus completion of a course in basic purchasing (including related computer software training) or an equivalent combination.
Typing of minimum 55 w.p.m.
Working knowledge of computers and Microsoft office software applications.
One year of related experience, preferably in a Purchasing Department environment.
Good written and verbal communication skills.  Excellent interpersonal skills.
Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
Ability to determine, judge and select appropriate action within limits of established methods and Purchasing policies and procedures.
Ability to work with constant interruptions.
Physical ability to perform the required duties.

Rate of pay: $22.30 per hour plus a comprehensive benefits plan