Responsibilities to include, but not limited to:

Bookkeeping:

Financial administration, including accounts receivable and payables;
Creation of orders, invoices in the accounting system and dealing with customers;
Creation of cheques and obtaining signatures;
Handling supplier calls;
Credit management;
Project Costing;
Bank reconciliations;
Preparing HST returns;
Assisting controller with ad hoc reports;
Prepare and submit bi-weekly payroll and other payroll related remittances and reports;
Coding and entering invoices and receiving and verifying invoices;
Vendor account reconciliations;
Keep track of invoices and make sure no duplicates are being charged;
Work with controller to ensure deadlines are met for group reporting
Administration of insurances, contracts and other similar administrative needs;
Coordinate reimbursements and petty cash

Office Administration:

Supervise all office needs and serve as front line for visitors and phone calls
Routinely re-order department supplies;
Update mail/phone directories and make these available to staff;
Screen incoming calls and correspondence and respond independently when possible;
Administration of human resources functions (for a small office) such as collecting time sheets, employment agreements and other staff related matters;
Provide other administrative support to organization staff as needed.

Phone

Communicate with staff regularly to ensure properly answered inquiries

The ideal candidate should possess the following requirements/qualifications:

Excellent computer skills necessary: MS Word, MS Excel
Experience with Sage 50 (Simply accounting) preferred
Strong organizational, analytical, interpersonal, and oral/writing communication skills required.
Exceptional attention to detail is a must
Ability to exercise sound judgment, take responsibility for meeting deadlines, and be a skilled problem solver.
Knowledge of billing and HR systems and procedures.
Previous general bookkeeping experience
Demonstrate responsiveness, tact, diplomacy, good judgment, and confidentiality

The pay will be based on experience.

To apply, please send your resume and cover letter to: peter@pnl.ca