The BC Association of Farmers’ Markets (BCAFM) was founded in 2000 to:
Support British Columbia producers of agricultural products, food products, and crafts
Promote, educate, encourage, develop and support farmers’ markets in the communities of BC
Educate the public to choose healthy British Columbia grown agricultural products to ensure a secure food system, to reduce the carbon footprint and to ensure the viability of farming into the future
Job Summary
The Administration Coordinator manages office systems and administration of BCAFM’s programs.
Key Responsibilities
The BCAFM is seeking a detail-oriented, analytical individual who is able to work both independently and collaboratively. The Administration Coordinator will report directly to the Farmers Market Nutrition Coupon (FMNCP) Manager and Manager of Membership & Communications. Duties include, but are not limited to:
Financial Coordination
Track and manage financial payments for FMNCP coupon redemptions, honorariums, vendors and reimbursements
Prepare invoices and process accounts receivables using Quickbooks
Bank deposit
Monthly reconciliation and processing of payments from various online sources such as Eventbrite and Square
Track and manage petty cash
Farmers Market Nutrition Coupon Coordination
Coordinate distribution of coupons and program materials to FMNCP partners and markets
Create and manage systems for online reporting of distribution and redemption of coupons
Collect and collate program data including partner reports and evaluations
Take meeting minutes
Create weekly automated emails to FMNCP partners
Create online registration for conference calls, small grants and other program activities.
Coordinating and maintaining office systems
Troubleshoot printer/internet/phone problems
Ensure website, email, software subscriptions are current and active
Manage and order office supplies and equipment
Manage online registration systems for webinars and workshops
Maintain and update office manual
Maintain files
Program and Communications Support
Update farmers market web listings
Set up online surveys and process registrations for conference, workshops, Webinars
Coordinate printing and mail outs
Office Support
Answer phones and general emails
Provide customer service to stakeholders
Manage mail merge for correspondence
Maintain and manage online contact lists of stakeholders such as farmers markets, tourism offices, partners using Filemaker
The ideal candidate will have the following skills and attributes:
A diploma or certificate in office administration
At least four years of work experience in a similar position
A high level of working knowledge of computers, databases, and software programs (Microsoft Office, Filemaker, QuickBooks) using a Mac computer
Strong verbal communications skills
Ability to problem-solve with strong inclination towards order
A numbers person
Possesses a proactive approach to office administration
Strong interpersonal skills, a happy disposition, ability to exercise diplomacy, demonstrate a flexible attitude, maintains a positive focus, and uses discretion with confidential Information
Knowledge and interest of farmers’ markets or involvement in the local food movement
Timeline and Compensation:
This is a full time position from August 1, 2015 or ASAP with funding until November 2017. Renewal dependent on funding.
The hourly rate is $20 per hour plus CPP, EI, WCB including two weeks vacation plus the week between Christmas and New Years off. Hours of work will be 35 hours per week, 9 am – 4:30 pm with occasional weekend and/or evening work.
The office is at 2642 Main Street in Vancouver.
How to Apply:
Please send a cover letter and resume in a pdf format, with your name in the title of the document by June 29 at 10 am to:
jobAC@bcfarmersmarket.org
Interviews will be conducted on July 9th and 10th
Only those selected for interviews will be contacted. No phone calls please.