COMPETITION: #1541-50010102     CLASSIFICATION: Clerk III
SECTION: Financial Services Section     DIVISION: Support Services Division
STATUS:     Regular full-time
HOURS OF WORK:     8:00 a.m. to 4:00 p.m., Monday to Friday
SALARY:     Pay Grade 17– $25.62 to $30.09 per hour
COMP. END DATE:     Thursday, August 6, 2015

“NOT JUST A JOB . . . A CONTRIBUTION”

The Travel and Training Clerk is responsible for processing, reconciling and entering all documents related to travel, training, advances, travel claims and follow-up work.

Essential Duties

processes, reconciles and data enters all documents related to travel and training
issues, tracks, reconciles and manages travel authorization numbers and related travel cards (credit cards, phone cards, and other prepaid or direct charge card)
acts as a site coordinator to facilitate the use and control over the VPD’s Executive team, travel and discreet corporate credit cards, including the review, validation and reconciliation of monthly credit card statements
assists with the development, update and enforcement of travel related policies and procedures
provides travel assistance to members, including liaising with travel agents
processes invoices for recovery of costs related to travel claims
checks and processes police expense disbursements and other related accounts payable expenses
manages, reconciles and processes all cash and cheques related to travel
maintains master files for various travel related logs and prepares annual statements
prepares and reconciles travel accounts and other travel related information for periodic, monthly and year-end audit and reporting
collects, prepares and reconciles all travel information for periodic and year end reporting purposes
assists with the review and analysis of specific accounts and generates spreadsheets and financial information and reports as required
provides back-up relief for other account clerks in the Finance Section
other related duties and responsibilities as assigned

KNOWLEDGE, SKILLS AND ABILITIES
Required:

Excel Level 2 and Word
ability to work with a high attention to detail, and deal with ongoing and routine interruptions
ability to work with minimum supervision, initiate clerical procedures and exercise sound judgement and make decisions in accordance with applicable rules, regulations and policies
exceptional organizational skills with the ability to multi-task and complete assigned tasks efficiently and effectively
excellent numerical skills with the ability to make arithmetic calculations with speed and accuracy
ability to establish and maintain effective working relationships in a team environment

Preferred:
experience using SAP (Financial module) or other ERP system
working knowledge of the City of Vancouver travel policies
working knowledge of online credit card systems
working knowledge of travel reservation and ticketing systems

EXPERIENCE
Required: minimum of one year or recent relevant experience working in an accounting or finance function

EDUCATION
Required: Grade 12 OR courses in introduction to accounting and/or bookkeeping at a recognized post-secondary institution
Preferred: Completion of post-secondary accounting or finance program

OTHER REQUIREMENT(S)
All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every five years.