KLM Financial is helping one of our clients in the recruitment of a:

Bookkeeper / Office Manager

Responsibilities to include, but not limited to:

Bookkeeping:

Financial administration, including accounts receivable and payables;
Creation of orders, invoices in the accounting system and dealings with customers;
Creation of cheques and obtaining signatures;
Handling supplier calls;
Credit management;
Bank reconciliations;
Preparing of HST returns;
Assisting controller with ad hoc reports;
Prepare and submit bi monthly payroll and other payroll related remittances and reports;
Coding and entering invoices and receiving and verifying invoices;
Vendor account reconciliations;
Keep track of invoices and make sure no duplicates are being charged;
Work with controller to ensure deadlines are met for group reporting
Administration of insurances, contracts and other similar administrative needs;
Coordinate reimbursements and petty cash

Office Administration:

Supervise all office needs and serve as front line for visitors and phone calls
Routinely re-order department supplies;
Update mail/phone directories and make these available to staff;
Make travel arrangements for staff as requested;
Manage calendars and schedule appointments;
Coordinate Event Planning
Screen incoming calls and correspondence and respond independently when possible;
Make logistical arrangements for meetings and events.
Manage efficient message system;
Revise contracts and documents;
Research and analyze issues to prepare a range of memos, reports, proposals and other documents clearly;
Administration of human resources functions (for a small office) such as collecting time sheets, employment agreements and other staff related matters;
Communicate with landlord, utilities, fire department, and other as needed;
Provide other administrative support to organization staff as needed.

Phone

Communicate with staff regularly to ensure properly answered inquiries

Appointments/Meetings

Maintain general organization calendar including boardroom calendar
Record minutes when needed, prepare action minutes when needed.

The ideal candidate should possess the following requirements/qualifications:

Minimum 3 years’ experience in office management
Excellent computer skills necessary: MS Word, MS Excel
Experience with Sage 50 (Simply Accounting) preferred
Strong organizational, analytical, interpersonal, and oral/writing communication skills required.
Ability to exercise sound judgment, take responsibility for meeting deadlines, and be a skilled problem solver.
Knowledge of billing and HR systems and procedures.
Previous general bookkeeping experience
Strong organizational skills and exceptional attention to detail are a must
Demonstrate responsiveness, tact, diplomacy, good judgment, and confidentiality

The pay will be based on experience but in the range of $20/hour plus benefits on a 30-35 hour work week that can be based on a flexible schedule within regular working hours.

If interested, please send resume to: humanresource@klmfinancial.ca