ABOUT TREC

TREC is an incubator of renewable energy co-ops and a service provider to the community power and social finance spaces. TREC currently provides financial administration services and investor/member management services to rapidly growing organisations in these fields. These services bring our 17 years of experience in raising community financing and developing and operating projects to our clients, providing the expertise and back-end support growing organisations need to achieve their community and business objectives.

SUMMARY OF ROLE

The Accounts Co-ordinator is responsible for assisting in the delivery of financial administration and investor/member management services to TREC’s clients. This includes, but is not limited to, accounting/book-keeping, accounts payable/receivable, data entry, investment processing, filing and mailing. The successful candidate will be expected to work according to an established schedule and practise acute attention to detail. The Accounts Co-ordinator may also be asked to directly contact vendors or customers directly.

Candidates who wish to join the TREC team must have strong numeracy and data management (i.e., well versed in Excel and database management) and mathematical abilities. We are also seeking candidates who have previous experience using Sage 50 or Quickbooks in asset development and management environments. As they will be working with large amounts of information, diligence and consistent attention to detail is also required. The Accounts Co-ordinator must also be comfortable speaking to vendors, customers and third parties associated with TREC’s clients and projects. Patience and respect for processes and protocols is essential, as TREC takes the privacy and security of our clients very seriously.

Our Accounts Co-ordinator must also be able to multi-task and effectively stop-and-start workflows. At TREC, interruptions and new tasks develop often, some requiring immediate attention and short timelines for completion.

The learning curve for this position is steep, but will introduce the successful candidate to every day operations of social finance and renewable energy co-ops.

JOB DESCRIPTION/AREAS OF RESPONSIBILITY

As the Accounts Co-ordinator, you will be expected to perform the following tasks across multiple organisations:

Book-keeping/Accounting

Assist the Office Manager with daily book-keeping tasks to produce financial statements for TREC’s clients
Assist with the completion of monthly accounting workbooks
Assist with the annual audits of our clients, annual tax filings and HST filings with the CRA

Accounts Payable/Receivable

Create payment requisitions and invoices for our co-op clients on a weekly basis
Assist with cash management procedures, including fund transfer documents and authorisation
Work with the Services team to track and record payables/receivables

Securities processing

Assist with investment reconciliation and bond package production
Assist with Registered accounts reconciliation and filings
Payment reconciliation and receipt production and delivery
Assist with the inventory process to ensure that the number and value of securities issued is accurate

Filing

Physical filing by client
Scanning documents and digital filing by client and topic
Co-ordinating couriers and assisting with mail (e.g. postage, name and address, etc.)

QUALIFICATIONS AND SKILLS

Previous book-keeping, accounting and administrative experience in a high-paced and asset development focused non-profit environment
Experience with Quickbooks and Sage 50/Simply Accounting is an asset
Strong organizational and data management abilities
Ability to follow established protocols, but demonstrate flexibility to adapt to interruptions
Diligence and strong attention to detail
Strong math and problem-solving skills
Ability to work with spreadsheets with large amounts of data and functions
Social finance and community investment structures is an asset (e.g. investment terms, return on investments, equity vs. debt, etc.)

How to apply:

Please send cover letter and resume as a single PDF with a file name (lastname.firstname) to:
jobs@trec.on.ca