We are a Vancouver based, privately held business operating in a multi currency environment. Due to expansion of our business model, we are looking for an Accounting Coordinator/Exec Assistant to help realign the business and propel the company further down their path of success.

The Accounting Coordinator/Exec Assistant will be mainly responsible for some of the day to day accounting functions, looking after the full cycle accounts receivable and collections, as well as, assisting the company president with some key tasks on a part-time basis. We function in a multi-currency environment and deal with both European, as well as, Asian vendors.

Accounting tasks:

Full Cycle Accounts receivable functions; including customer communications.
Closing pick lists and issuing delivery notes on a daily basis.
A/R Collection functions.
Processes customer credit application.
AR factoring document preparation and daily upload.
Preparation of monthly sales commission reports.
Weekly AP filings.
Other projects assigned by the Controller.

Executive Assistant tasks:

Be responsible for calendar and email management, requiring interaction with both internal and external executives & assistants, as well as consultants & clients, to coordinate a variety of complex executive meetings.
Assist CEO with preparation of presentation materials
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Arrange travel schedule and reservations for management as needed
Other items as required

Requirements

2-5 years of performing full cycle accounting functions.
Previous experience supporting at the executive level or as a Senior Administrative Assistant.
Experience scheduling travel arrangements for management.
Ability to work in a fast paced environment and meet deadlines.
Highly organized and able to multitask.
Proactive team player who works well independently.
Experience working with ERP systems, preferably SAP Business One.
Excellent communication both verbal and written and analytical skills are absolute requirements.

TO APPLY:

Please email your resume & cover letter.

E-mail: info@blubathworks.com

We thank all applicants in advance, however only successful candidates will be contacted.